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Frequently Asked Questions (FAQ)
Submission of Self - Declaration to get relived from WHT Deduction
1. What is a Self - Declaration?
A Self declaration is a request made to a Bank or Financial Institution to get the relief form WHT deduction @ 10%.
It should be submitted prior to WHT deduction to the Banks and Financial Institution. 2. Who can submit a Self - Declaration?
Any resident individual whose assessable income including interest income from
deposits does not exceed Rs. 1,800,000/- for any Year of Assessment commencing from 01/04/2025 can submit a declaration. 3. What is meant by Assessable Income?
Assessable Income is the total income of an individual received or expected to be received or derived during a Year of Assessment from sources Employment, Business, Investment (including interest income) and Other source of Income. 4. What is meant by Year of Assessment?
The twelve months period commencing from April, 01 of any year and ending on March, 31 in the immediate succeeding year. 5. What are the pre- requirements for submission of a Self – Declaration?
Any Resident Individual who wishes to
submit a Self- Declaration should obtained a TIN (Taxpayer
Identification Number) from the Inland Revenue Department before submitting the Self- Declaration.
The TIN can be obtained by visiting Head Office or any Regional office of Inland Revenue Department or via e-Services Online. 6. Whether the Bank or Financial Institution accept only the TIN or they require any confirmation document?
Account Holder has to mention only the TIN in the Self-Deflation. Bank or Financial Institution should not request any confirmation document from the Account Holder for the TIN. 7. Can Non-Resident but Citizens in Sri Lanka to submit a Self-Declaration?
An individual who is not resident in Sri Lanka for a Year of Assessment, but is a Citizen of Sri Lanka are not entitled to submit a declaration. However, Non-Residents are entitled apply concessionary WHT rate on interest income as per the provisions of Double Tax Avoidance Agreement if any.
Further, WHT deducted at 10% on interest payment made to a Non-Resident but Citizen above the personal relief of Rs. 1,800,000/= become final tax and no further tax is required pay on such Interest income. Furthermore, Interest deducted at 10% within personal relief of Rs. 1,800,000/- can claim as a refund from IRD.
8. Can Joint Holders submit Self-Declaration?
Yes. If the Assessable Income of a joint holder including the share of the interest income of the deposit does not exceed Rs. 1,800,000/ - for Year of Assessment, such a joint holder can submit a declaration. 9. Can a Minor Child submit Self-Declaration?
On behalf of a minor child, a Guardian can submit the declaration. The NIC and TIN of the Guardian must be provided in the declaration. 10. What is the validity period of a Self-Declaration?
A Self-Declaration is valid only for One Year of Assessment. 11. How can a Resident Individual get a form of Self-Declaration?
General
1.How to obtaining a Taxpayer Identification Number (TIN)?
Download
Eligibility Those who are liable to pay income tax, value added tax (VAT), Nation Building Tax (NBT), Economic Service Charge (ESC). Employers those who are required to register for Pay-As-You-Earn (PAYE) Scheme, Stamp Duty or Importer/Exporter and Freight Forwarders & Clearing Agents.
Places from where Applications can be Obtained Taxpayer Service Unit (TSU): 1st Floor, South Wing, Department of Inland Revenue, Chittampalam A. Gardiner Mawatha, Colombo 02. or from Regional Offices.
Where to submit Applications Taxpayer Service Unit (TSU), 1st Floor, South Wing, Department of Inland Revenue, Chittampalam A. Gardiner Mawatha, Colombo 02. TSU is opened Monday to Friday except on Public Holidays, from 08.30am to 04.15pm.
Any fee payable for Obtaining Application Forms/ Obtaining the Service No
Time Taken for Providing the Service (Ordinary Service and Priority Service) In respect of the duly completed applications along with the required documents, the certificate will be issued within 40 minutes. For applications submit before 3.00pm the certificate will be issued on the same day, otherwise on the following day.
Supporting Documents Required: -
In case of Individual Business or Partnership
- Certificate of the business registration,
- Photocopies of the National Identity Card (NIC) of the owner/partners.
For import : Commercial Invoice endorsed by bank and Bill of Lading/Airway Bill
For Export:
- Export Development Board (EDB) registration,
- Other export relevant documents,
- Registration certificate of Tea Board, Coconut Cultivation Board, Gem and Jewellery Authority (If relevant)
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In case of Limited Liability Company:
- Registered Under Companies Act No 17 of 1982 ( Registered before 03/05/2007)
- Application for registration of an existing company (Form 40)
(Certified copy issued by the registrar of companies) - Certificate of incorporation (Re registration) (Form 41)
- Memorandum of association/ Articles of association with signatures of the Shareholders and the Notary public
- Photocopies of the National Identity Card of the Directors.
- Registered Under Companies Act No 7 of 2007 ( Registered After 03/05/2007)
- Certificate of incorporation (Form 2A)
- Application for registration of a company (Form 1) (Certified copy issued by the registrar of companies)
- Articles of association with signatures of the Shareholder
- Photocopies of the National Identity Card of the Directors
- BOI registration certificate and BOI Agreement (for BOI companies)
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In case of Companies Incorporated outside Sri Lanka:
- Registered Under Companies Act No 17 of 1982 ( Registered before 03/05/2007)
- Address (Form 56)
- Directors (Form 57)
- Authorized Person (Form 58)
- Incorporation Certificate (Form 75)
- Articles of association with signatures of the Shareholders
- Photocopies of valid Passports of Directors
- Registered Under Companies Act No 7 of 2007 ( Registered After 03/05/2007)
- Address (Form 44)
- Directors (Form 45)
- Authorized Person (Form 46)
- Incorporation Certificate (Form 42)
- Articles of association with signatures of the Shareholders
- Photocopies of valid Passports of Directors
(All documents should be originals or should be certified copies issued by the Registrar of Companies.)
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In case of any other Project/ Joint Ventures:
- Request letter of Project Director
- Project Agreement
- Photocopies of NICs or Passports of Directors
- Copy of Registration Certificate issued by the relevant government authority
Note: - It is required to submit Photocopies of above documents with original. The originals will be returned.
- If the TIN certificate is:
- For an individual, the Owner should be present and signed the application.
- For a partnership business, a partner should be present and signed the application.
- For a Company, a Director should be present and signed the application.
- If an authorized person comes to collect the certificate, he/she should produce a photo copy of his/her Identity Card along with an authorized letter from the person concerned.
- The TIN certificate is issued only once.
2.Alternation of Name or Address in the Already Issued TIN Certificate
Eligibility Those who have already obtained a TIN Certificate and subsequently changed the name of their business or the address of the business premises.
Places from where Applications can be Obtained Taxpayer Service Unit (TSU): 1st Floor, South Wing, Department of Inland Revenue, Chittampalam A. Gardiner Mawatha, Colombo 02. or from Regional Offices. Download
Where to submit Request for changes in TIN Certificate Taxpayer Service Unit (TSU), 1st Floor, South Wing, Department of Inland Revenue, Chittampalam A. Gardiner Mawatha, Colombo 02. TSU is opened Monday to Friday except on Public Holidays, from 08.30am to 04.15pm.
Any fee payable for Obtaining Application Forms/ Obtaining the Service No
Supporting Documents Required: - Original TIN certificate,
- In case change/Alteration of address of company or Form 13 which certified by the Registrar of companies,
- In case of change the company name, Form 43 which issued by the Registrar of companies,
- In case of individual or partnership business amended business registration certificate,
- The written request for alteration to be made by the owner of the business or by a director in charge of the company,
- Copy of Form 01, Form 20, Form 40 certified by the Registrar of Companies.
Note: - The TIN certificate will be issued only to the applicant or authorized person,
- If the TIN certificate has been lost or misplaced, a duplicate copy will be issued only on submission of an affidavit.
Originals of all documents are to be submitted with photocopies. All the originals will be returned. 3.Obtaining a Temporary VAT Certificate
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Eligibility - Those who import goods up to a value not exceeding Rs.3,750,000 per quarter and not exceeding Rs. 15,000,000 per annum,
- Those who import goods exempted from VAT,
- Those who import goods not for business purposes.
- Freight Forwarders/Clearing Agents/Currier Service providers etc. those commission is below 3,750,000.
Places from where Applications can be Obtained Taxpayer Service Unit (TSU): 1st Floor, South Wing, Department of Inland Revenue, Chittampalam A. Gardiner Mawatha, Colombo 02. Or from Regional Offices.
Where to submit Applications Taxpayer Service Unit (TSU), 1st Floor, South Wing, Department of Inland Revenue, Chittampalam A. Gardiner Mawatha, Colombo 02. TSU is opened Monday to Friday except on Public Holidays, from 08.30am to 04.15pm.
Any fee payable for Obtaining Application Forms/ Obtaining the Service No
Time Taken for Providing the Service (Ordinary Service and Priority Service) In respect of the duly completed applications along with the required documents, the certificate will be issued within 40 minutes. For applications submit before 3.00pm the certificate will be issued on the same day, otherwise on the following day.
Supporting Documents Required: - Tax payers Identification Number (TIN certificate),
- In case of import purposes, the commercial invoice with bank endorsement and the Bill of Lading/Airway Bill,
- In case of export purposes, the export license issued by the Export Development Board or other exports relevant documents (Ex. Registration certificate of Tea Board, Coconut Cultivation Board, Gem and Jewellery Authority),
- In case of income tax payers, the receipt of last payment,
- In case of proprietorship or partnership business, business registration certificate,
- NIC of the applicant/Director,
- In case of limited liability company, Certificate of Incorporation (Form 2A/41), application for registration of company (Form 01/40).
Note: - All the above documents are to be submitted with photocopies.
- The VAT application should be signed by the Director/partner or importer.
- If an authorized person comes to collect the certificate, he/she should produce a photo copy of his/her Identity Card along with an authorized letter from the person concerned.
4.Obtaining Income Tax Clearance Certificate for those who does not have Income Tax file
Eligibility If total remittance exceeds Rs. 1,000,000 (for those who permanently migrate)
Places from where Applications can be Obtained Taxpayer Service Unit (TSU): 1st Floor, South Wing, Department of Inland Revenue, Chittampalam A. Gardiner Mawatha, Colombo 02. or from Regional Offices.
Where to submit Applications Taxpayer Service Unit (TSU), 1st Floor, South Wing, Department of Inland Revenue, Chittampalam A. Gardiner Mawatha, Colombo 02. TSU is opened Monday to Friday except on Public Holidays, from 08.30am to 04.15pm.
Any fee payable for Obtaining Application Forms/ Obtaining the Service No
Supporting Documents Required: - Photocopy of NIC & The valid Passport, photo copy of visa page, PR Certificate, Dual Citizenship Certificate, if any,
- Documentary evidence for date of commencement and cessation of trade, business, profession, or vocation, if applicable
- Documentary evidence in respect of the amount for which clearance is required, these documents may include the following.
- Photocopy of the:
- Certificate of fixed deposit
- Saving Bank pass books
- Bank Statements
(along with Withholding Tax Certificates for last 3 years of assessment) - EPF & ETF documents from the respective authorities.
- Disposal of immovable properties documents relevant to the transactions (registered transfer deed certified by Lawyer
- In case of immovable properties, Sales agreement, MT-6 for motor vehicles, copy of registration certificate.
- Gifts letters from the donors.
- Loans letters from the granters including their income tax file numbers.
- Other sources.
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